Version 7.5 and
The tab sequence in Great Plains is the order in which fields and controls
will be selected as you navigate from field to field with the keyboard.
On a windows machine, almost every field and control on a window is part
of the tab sequence. The Great Plains tab sequence follows a defined format
for every window:
1. Data entry fields and controls from left to right, top to bottom:
These are all the text fields, financial fields, check boxes, radio
buttons, list boxes, etc. where you can enter information.
2. Window Body Buttons from left to right, top to bottom: These are
buttons in the main body of the window which open other windows or start
processes, such as the Summary, History and Budget buttons on the
General Ledger Account Maintenance Window.
3. Window Control Area Controls from left to right These are all of the
controls (Browse buttons, Save, Cancel, etc.) which are located in the
window control area. The Push Pin button is not included in the tab
4. Window Body Controls from left to right, top to bottom: These are all
of the other visible controls on the window such as lookup window
buttons, expansion window buttons, record note buttons, etc.).
5. Display only fields and hidden zoom buttons are not part of the tab
The TAB key selects the net field or control in the tab sequence.
SHIFT + TAB selects the previous field or control in the tab sequence.
ENTER will activate the default button. (These are standard Windows
actions.) In Dynamics, we give the user the option of using ENTER (or
RETURN), to select the next field in the tab sequence. When this
selection is made (Setup, User Preferences), ENTER and TAB will select
the next field or control in the tab sequence. SHIFT + TAB will select
the previous field or control in the tab sequence. SHIFT + ENTER will
activate the default button.
It is imperative to understand the concept of the default button to
navigate effectively with the keyboard. As described in the previous
section pressing ENTER (or SHIFT + ENTER), will cause the default button
to respond as if it had been clicked with the mouse. The default button
on a window is indicated by a black outline that is wider than other
outlines. Which button is the default button changes in a predictable
manner based on user actions. When a window is opened or restarted (a
window restart occurs when the user finishes with the current records,
usually with save, clear or delete), the standard default button is
automatically set to the most common action the user is likely to take
with the window (save, select OK, etc.). As long as the user is
moving between data entry fields, the default button will not be changed
and can be activated at any time by pressing ENTER. However, if the user
navigates to a button by pressing TAB, that button becomes the default
button and can be activated by pressing ENTER. As soon as the user
navigates back to a data entry field, the default attribute is restored
to the standard default button. Take a few minutes to use the TAB, SHIFT
+ TAB and ENTER keys to navigate around the General Ledger Account
Maintenance window. After a little use, the concept of the
"default" button becomes intuitive. (The concept and selection
of the "default" button is a Windows standard action.)
Most mouse actions in Dynamics can also be done using a keyboard
equivalent. The following items can be controlled from the keyboard:
1) MAKING A MENU SELECTION: Holding down the ALT key while
pressing one of the underlined letters in a menu title will activate
that menu, (e.g. ALT + F activates the File menu). Once a menu is
activated, you can use the UP and DOWN ARROW keys to highlight the
desired menu option. Once the correct option is highlighted, press ENTER
to select it. You can also use the LEFT and RIGHT ARROW keys to activate
the next menu to the left or right of the currently active menu. ALT
+ SPACEBAR activates the Dynamics control menu, (the little box in the
upper left comer); ESCAPE deactivates the menu selection process and
returns you to your previous Dynamics window. (These are all standard
2) CLOSING A WINDOW: CTRL + F4 will close the currently
active window and activate the next front most window. (This is a
standard Windows action.) Switching Windows: CM + F6 will activate the
next front most window in Dynamics. Repeatedly pressing CTRL + A will
allow you to cycle through all of the currently open Dynamics windows
and palettes. (This is a standard Windows action.)
3) EXITING DYNAMICS: ALT + F4 will exit the Dynamics program.
4) CHECK BOXES: Pressing the SPACEBAR will alternately mark and
unmark a check box control. Radio Buttons: Pressing the DOWN or RIGHT
ARROW key will select the next radio button in a series. Pressing the UP
or LEFT ARROW key will select the previous radio button in a series. You
may also press the first letter of the radio button prompt to select a
specific button in the series. Drop Down List: Pressing the DOWN or
RIGHT ARROW key will display the list. Pressing the UP or DOWN ARROW key
will move the highlight within the displayed list. To make a selection,
highlight the desired item and TAB out of the field. Combo Boxes:
Pressing the DOWN ARROW key will display the list. Pressing the UP or
DOWN ARROW key will move the highlight within the displayed list. To
make a selection, highlight the desired item and TAB out of the field.
You may also type information directly into a combo box. The LEFT and
RIGHT ARROW keys are used to position the insertion point for editing.
5) LIST BOXES: Use the UP and DOWN ARROW keys to highlight the
desired item in the list and TAB out of the field to make your
6) MULTI-SELECT LIST BOXES: Use the UP and DOWN ARROW keys to
highlight the desired item in the fist and TAB out of the field to make
your selection. You may also use SHIFT + UP and SHIFT + DOWN ARROW to
select a fist of contiguous items.
7) ACCELERATOR KEYS: Button accelerator keys are the underlined
letter in button names, (e.g. the "D" in Delete and the
"t" in Post in the General Ledger Transaction Entry Window.)
When a button accelerator key is used, the result is the same as if the
mouse had been used to click a button. To use an accelerator key, hold
down the ALT key and press the underlined letter, (e.g. ALT + A would
activate the Save button in the General Ledger Transaction Entry
8) MENU ACCELERATOR KEYS: Menu accelerator keys are the keys listed
to the right of a menu selection, (e.g. CTRL + H for "About this
Item" in the Help menu). The menu does not have to be activated to
use the accelerator key.
9) LOOKUP BUTTONS: When you are in a field where a lookup window is
available (indicated by the lookup icon), pressing CTRL + L will display
the lookup window.
Actions Without Keyboard Equivalents
1) MAKING A TOOLBAR MENU SELECTION: At the current time,
there is no keyboard equivalent for using the mouse to select options
from the Toolbar.
2) LEAVING A BIG TEXT AREA: A big text area is used for entering large
amounts of unstructured text, (e.g. the Notes window). At the current
time, you may TAB into a big text area, but you cannot TAB out of it to
leave a big text area. You must use the mouse or enter one of the
keyboard equivalents which activates a button.
3) LEAVING AN EDITABLE SCROLLING WINDOW: An editable scrolling window is
one into which you can enter data (e.g. General Ledger Transaction
Entry). A non-editable scrolling window does not allow any data entry
(e.g. General Ledger Account Number Lookup). At the current time, you
may TAB into an editable scrolling window, but you cannot TAB out of it
to leave an editable scrolling window. You must use the mouse or enter
one of the keyboard equivalents which activates a button. You may TAB
out of a non-editable scrolling window.
4) ZOOMS: At the current time, there is no keyboard equivalent for
zooms (the looking glass cursor).
5) MULIT-SELECT LIST BOX: At the current time, there is no
keyboard equivalent for CTRL + CLICK (selecting discontinuous items), in
6) PUSH PINS (in lookup windows): At the current time, there
is no keyboard equivalent for using the mouse to "stick" and
"unstick" the push pin in a lookup window. You may TAB to the
push pin button and then press ENTER to change the status.
7) BROWSE BUTTONS: At the current time, there is no direct keyboard
equivalent for using the mouse to click on the browse buttons. You may
TAB to these controls and then press ENTER to initiate the action.
8) PASSWORD BUTTONS: At the current time, there is no keyboard
equivalent for opening a password window (padlock icon).
9) SHOW/HIDE LINE BUTTONS (scrolling windows): At the current time,
there is no keyboard equivalent for changing the number of detail lines
shown in a scrolling window.
10) OPENING AN EXPANSION WINDOW: At the current time, there is no
keyboard equivalent for opening an expansion window. The "handcuff
" icon next to a prompt indicates the availability of an expansion
11) SCROLL BAR THUMB: At the current time, there is no keyboard
equivalent for using the mouse to drag the "thumb" in a
scrolling window to a new location. (You can use the PAGE UP, PAGE DOWN,
etc. buttons as described above to move the display to different
records. This capability is different from the thumb that allows access
to any portion of the file at once rather than one page at a time.)
The following keys may be used to assist in editing the contents of
LEFT ARROW: Moves the insertion point one character to the left.
RIGHT ARROW: Moves the insertion point one character to the right.
CTRL + LEFT ARROW: moves the insertion point to the beginning of the
CTRL+ RIGHT ARROW: moves the insertion point to the end of the line.
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